Job responsibilities
• Coordinate information flows, planning, work allocation and reporting in CTO’s Office;
• Initiate, design and implement new systems and processes in the CTO’s office for effective flow of work
• Proactively attend to all CTO’s administrative emails and where appropriate, provide communication advice to CTO for necessary action across different partners, departments, divisions and other offices; • Monitor progress and ensure timely delivery on projects and tasks of the CTO’s office across different partnerships and departments/ offices;
Review and quality control briefings and reports going to CTO;
• Liaise with Departments under CTO to collect and analyze/classify information to report to CTO;
Communicate CTO’’s decisions to Departments and Divisions under him/her; Work closely with CTO on support issues that require specific follow-up.
• Liaise with RDB stakeholders, upon request of the CTO, to ensure coherence, consistency and harmony;
• Make recommendations to the CTO in addressing day to day gaps identified;
• Draft correspondences /executive communication on behalf of the CTO in a professional manner;
• Prepare written reports, meeting papers, position papers, and executive summaries as requested by the CTO;
• Handle sensitive files with confidentiality.
• Any other related assignment as may be directed to her/him by her/his superior
Key Competencies required
Reliable understanding of the Rwandan and regional Investment climate;
• Flexible with ability to work well with both internal and external clients.
• Good presentation skills, and ability to communicate well with various audiences, including staff, management and external clients.
• Analytical, problem-solving, leadership and critical thinking skills.
• Self-starter with leadership skills in order to take charge in facilitating the office needs;
• Sound computer skills, including proficiency in Microsoft Office products;
• Strong command of written and spoken English;
• Proficiency in French and Kinyarwanda is an added advantage;
