Documentation and Archives Officer at Rwamagana District, Rwamagana, Rwanda

Job responsibilities

– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; – Develop and implement, in collaboration with concerned staff, an information classification and access policy; – Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; – Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; – Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; – Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.

Qualifications

- 1
  
  Advanced Diploma in Office Management
  
  0 Year of relevant experience

- 2
  
  Advance Diploma in Library and Information Studies
  
  0 Year of relevant experience

- 3
  
  Bachelor’s Degree in Office Management
  
  0 Year of relevant experience

- 4
  
  Bachelor’s Degree Library and Information Sciences
  
  0 Year of relevant experience

5

Advanced Diploma in Bibliotheconomy

0 Year of relevant experience

Required competencies and key technical skills

- 1
  
  Integrity

- 2
  
  Strong critical thinking skills and excellent problem solving skills

- 3
  
  Inclusiveness

- 4
  
  Accountability

- 5
  
  Communication

- 6
  
  Teamwork

- 7
  
  Client/citizen focus

- 8
  
  Professionalism

- 9
  
  Commitment to continuous learning

- 10
  
  Report writing and presentation skills

- 11
  
  Organizational and planning skills

- 12
  
  Knowledge of archive management software

- 13
  
  Knowledge of the documentation management system (DMS) would be an advantage

- 14
  
  Knowledge of integrated document management

- 15
  
  Communication skills

- 16
  
  Organizational Skills

- 17
  
  Report writing & Presentation Skills

- 18
  
  Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage

- 19
  
  Book Keeping Skills

- 20
  
  Proficiency in information technology,Computer literacy

- 21
  
  Computer Literacy

22

Good interpersonal communication skills

Psychometric Languages

1

English

Psychometric Domains

- 1
  
  Analytical skills
  
  Competence / Skills

- 2
  
  Time management
  
  Competence / Skills

3

Attention and concentration

Behavior and attitude