Key Responsibilities

1. Oversee and optimise all finance management processes:
   • Oversee budgeting, financial reporting, and analysis across the organisation.
   • Track annual budgets, reporting, and planning for the organisation.
   • Conduct monthly and quarterly financial forecasts.
   • Oversee annual internal and external audit processes.
   • Keep DCEO & CEO abreast of matters affecting the financial status of the organisation.
   • Deliver concise yet fit-for-purpose DCEO & CEO and board briefings on the financial health of the organisation monthly, quarterly, and yearly.
   • Enhancement of financial management processes to drive better decisions in support of accelerated growth.
   • Prepare the organisation for sub-award management by tightening controls and focusing on accountability and regular checking of the work of other staff in the department.
   • Line-manage the Senior Finance Officer/Finance Manager and ensure their responsibilities are carried out accordingly.
   • Ensure that all financial administration and reporting are carried out, including filing documents with the appropriate regulatory authorities and coordinating the monthly management accounts meeting.
   • Lead on developing our finance systems, ensuring they are best practices.
2. Oversee and optimise all operations management processes.
   • Ensure that the working environment (including our work culture) and benefits offered are appropriate and available for the staff.
   • Ensure that all staff have appropriate training and capacity available.
   • Lead on creating a culture that is excellent and nourishing for staff and volunteers.
   • Play a key role in shaping the internal culture of the organisation.
   • Oversee internal processes leading to the development of the organisation.
3. General responsibilities:
   • Support the DCEO.
   • Participate in ot-finance-related work within the organisation, such as monitoring projects in districts, partner engagement meetings, campaigns/outreaches, and events.
   • Any other tasks assigned by the supervisor are reasonably required to ensure the smooth running of the organisation.

Qualifications:

• Bachelor’s Degree or its International Equivalent – Finance, Accounting, or Related Field;
• Full CA Zambia, ACCA, CIMA or equivalent.
• MBA preferred.
• Fully paid-up member of ZICA (essential requirement)
• Minimum eight years experience, three of which must be at senior level in the NGO sector, especially in financial management, and grants.
• Demonstrated experience in NGO sector, governance, organisational capacity building, advocacy, rule of law, or other related democracy and governance sectors highly desired; and
• Excellent computer skills, especially in spreadsheet & data analysis (excel & access), and familiarity with accounting software like QuickBooks preferred.
• Familiarity with USAID/CDC/EU/SIDA programming, rules and regulations is highly desired.
• Ability to work effectively in a highly collaborative team approach.
• A multi-tasker with the ability to wear many hats in a fast-paced environment.
• Personal qualities of integrity, credibility, and dedication to supporting young people in Zambia thrive.
• Excellent communication and organisational skills; and
• Excellent verbal and written communication skills in English.
• Ability to work independently and on own initiative.